Author Archives: Erin White

About Erin White

Web Systems Librarian at VCU Libraries.

Meeting Minutes – December 4, 2013

1. Upcoming Event: Exam Breaks at Tompkins-McCaw Library, from 12-1pm

  • 12/9: Yoga (Special Collections & Archives Reading Room)
  • 12/10: Tai Chi (Special Collections & Archives Reading Room)
  • 12/11: Chair Massages (1st floor Conference Room)
  • 12/12: Yoga (Special Collections & Archives Reading Room)

2. Open Discussion

3. Next Meeting: Thursday, January 23, 2014 at 12pm in the 1st floor Conference Room at Tompkins-McCaw Library

See you after the holidays!

Meeting Minutes – November 20, 2013

1. Guests: Erin White, Web Systems Librarian; Joseph Figaro, Web Applications Designer.
2. Upcoming Events

  • Invitation to attend Tompkins-McCaw Library’s Thanksgiving lunch on 11/21/13
  • Exam Breaks at Tompkins-McCaw Library, from 12-1pm
    • 12/9: Yoga
    • 12/10: Tai Chi
    • 12/11: Chair Massages
    • 12/12: Yoga

3. Usability Testing on the new VCU Libraries website

  • Students were asked to complete tasks on the beta version of the new VCU Libraries website and share their observations.  Thanks for everyone’s participation!

4. Next meeting: Wednesday, December 4, 2013 at 12pm in the 1st floor Conference Room at Tompkins-McCaw Library

Note: A question about the library’s Document Delivery Services was brought up during our last meeting.  When articles and book chapters are not available electronically but are part of the VCU Libraries’ print collection, you can pay $5 to have it delivered to you electronically.  (This service is free for distance-learning students.)  A list of the VCU Libraries’ Interlibrary Loan and Document Delivery Services fees is available online.

Meeting Minutes – October 24, 2013

  1. Guest: John Ulmschneider, University Librarian, VCU Libraries
  2. Programming and service ideas
    • TML now has loanable display adapters. Steve is working on getting some small presentation remotes.
    • Presentation skills speaker: Janet Rodgers, who recently held a “Podium Pizzaz” workshop for VCU Librarians, would be interested in hosting a presentation skills workshop for health sciences students.
    • Promotional materials for The Writing Center @ TML were handed out.
  3. Open Discussion
    • TML’s purchase of a Keurig is underway. The Inter Health Professionals Alliance will not be able to maintain the proposed coffee area, but they are interested in having a bulletin board in that area for event promotions.
    • Cabell Library update: When construction is complete (~August 2015), Cabell Library will have a dedicated space for faculty and graduate students on the top level.
      • VCU is trying to improve its services for graduate students; John U. stated that university leaders see the future of VCU in its graduate students.
      • John U. stressed that the current focus on Cabell does not mean that TML’s needs are being ignored. TML upgrades will be considered once Cabell’s construction is underway.
        • TML needs more windows
        • TML needs to have more space for its students
        • **Perhaps an upgrade could include vegetation on the roof?**
    • Students don’t feel a connection to the other campus, which has a different culture and curriculum structure.
    • Safety
      • Statistically, MCV is a safer campus compared to Monroe Park.
      • There was a request for escorts to parking decks. If Escort Services is unable to help with this request, this issue should be brought to the attention of the Associate Dean of a student’s respective campus, or Dr. Napoleon Peoples.
    • VCU Website: Can a direct link to TML’s website be added to VCU’s front page? John U.’s answer was that this request has already been made and that it’s unlikely to happen.

Meeting Minutes – September 26, 2013

  1. Welcome
  2. Introductions
    • TMLGAC Advisors:
      • Shannon Jones,  Associate Director, Research & Education
      • Steve Barkley, TML Operations Librarian
    • Committee Members
    • Guest: Teresa L. Knott, Director, Tompkins-McCaw Library and Associate University Librarian, VCU Libraries
      • Per suggestions from committee members, TML is now open until 10pm from Monday-Thursday.  After 8pm, IDs are checked and fines cannot be paid.  The library will evaluate whether to continue these hours in the spring.
      • TML is considering whether to purchase a Keurig coffee brewer, which would be kept near the vending machines.  Students could purchase K-cups from the Service Desk.  Maintenance of the area and inventory of coffee extras (such as creamer, sugar, and stirrers) would need to be managed by another party.  Potential groups that might be interested include the Inter Health Professionals Alliance or student groups from the School of Dentistry.
      • Still trying to gauge interest and funding for a mural on the 2nd floor of TML near the elevators.
      • Next major exhibit at TML is Discover Magic: Photographs by Jeanne Schlesinger.  Jeanne Schlesinger is the director of instructional development for the VCU School of Medicine.  Opening reception is on October 17, 2013, at 5:30pm.
      • Rams Reaching Out photography contest: Best Overall & Best Photograph were tied.
      • The committee suggested last year that TML should offer writing help; the Writing Center is now at TML on Tuesdays and Thursdays, from 12-6pm.  See http://guides.library.vcu.edu/tmlwritingcenter
  3. TMLGAC
  4. Programming ideas and co-sponsorship for 2013-2014
    • Possible theme for a photography contest next spring: microscopic images.  This contest would be open to faculty and students, as well as the Life Sciences department on the Monroe Park campus.
    • Exhibit ideas?  Suggestion: radiology exhibit.
    • Lunch talks.  (Students mentioned that the key to good attendance is free food.)
      • Stress relief: Possible co-sponsorship with School of Medicine and CHEC
        Yoga (free through Rec Sports)
        3-minute massages
      • Presentation tips
        - Possible presenter: Janet Rogers from Podium Pizzazz
        Presenting on rounds
      • Dog on call: Would like to do this again in the spring, but the organization is having budget issues.
  5. Open Discussion
    • There was a request to receive minutes before the next meeting so that everyone is on the same page
    • Some students don’t like having windows in the study room doors on the 2nd floor of TML.  The librarians explained that they are there for safety reasons and so that others know when a room is being used.
    • There is strong support for modernizing the study rooms on the 2nd floor of TML.  Committee feedback:
      • Do not lose space during renovations since rooms are already small
      • Plugs in tables aren’t useful – just make electricity available
      • In general, keeping desks/tables clear is desirable
      • Use outlets with a regular plug and USB connection
    • Making connectors available for checkout at the Service Desk is useful
    • Quiet vs. loud study areas are largely determined by students, not librarians

Writing Center Consultations at Tompkin-McCaw Library

As mentioned in the committee meeting on September 26, the VCU Writing Center began holding office hours at Tompkins-McCaw Library on August 27. Consultants are available in Room 2-010 on Tuesday and Thursday of each week from 12:00 to 6:00 p.m. Print the flyer!

Information is also available at: http://guides.library.vcu.edu/tmlwritingcenter
Please share with your classmates!
Shannon

Meeting Minutes – April 18th, 2013

1. Welcome

2. Follow-Up from previous meeting

  • Joining TMLGAC Next Year – Emily will be sending out an interest form in joining TMLGAC next year.  This form is not a commitment but to help know who would like to be on the committee next year.
  • Upcoming Events
  • Study Breaks – May 6th to 9th 3-5PM
  • Dogs on Call – May 7th Noon

3. Open Discussion

  • STF Funding Approval
  • T. Knott introduced the proposed Student Technology Fee list to the members of the Tompkins-McCaw Graduate Advisory Committee.  She explained how the students a portion of their tuition is allocated to this fee and it is used outfit the university with technology.  The VCU Libraries’ goal is to create a technology environment filled with contemporary tools for students to discover, learn, create and grow. 
  • T. Knott explained how it is the libraries intention to upgrade and recycle many public computer stations, add a charging station for mobile devices and add materials for Tompkins-McCaw’s Consultation Suite.
  • The students were very interested in Macs computers added to the list.  They expressed how they use Macs in their labs in their respected schools so they would like to access them here in the library.  We explained some of the issues we have with our networking with desktop Macs.  We are working around this issue with adding Macbooks to our list.  They will be available for checkout like our other laptops.
  • The students expressed some concern over the equipment intended for the Innovative Media Studio.  They wanted to know about the groups who would use these materials.  They also expressed concerns over the scalability of these services.  The 3D printer would be a one-time cost but the materials used to produce the product could be expensive.  This is something the libraries are going to investigate further with the addition of new position of Head of the Innovative Media Studio.
  • One student expressed her want for a Clinical System Prototype.  This would provide students with an example Electronic Health Record in a neutral setting.  This could also be used to leverage the promotion of more Interprofessional Education opportunities on the MCV campus.  This might be added to a future STF list.
  • TMLGAC Improvement Discussion
  • Thank you to our group for offering candid suggestions for possible improvements to the TMLGAC next year. 
  • From the feedback, there is a need for more summarization prior to the meetings about recurring topics we cover in TMLGAC.  This is especially important with committee members who have been part of the committee for many years. 
  • The setting of goals at the beginning of the year could help with engagement in work with TMLGAC.  The work will then be reflected in a “record of improvement” throughout the year.
  • For those who are new member of TMLGAC, an orientation with previous work accomplished by the TMLGAC should be provided.  Emily will work on this during the summer for the incoming members.
  • The Cabell Undergraduate Advisory Committee has a service component to their committee work.  From your suggestions, there will be no requirement of participation but an invitation to possibly post an item on our TML News blog or to help at a Library Event.  These invitations will be sensitive to the demands on your time and requested well before the event date.
  • If you have any other suggestions, please email Emily with your idea.

Agenda – April 18th, 2013

Time & Location – Noon, 1st Floor Conference Room, Tompkins-McCaw Library

  1. Welcome
  2. Follow-Up from previous meeting
    1. Joining TMLGAC Next Year
    2. Study Breaks
  3. Open Discussion
    1. STF Funding Approval
    2. TMLGAC Improvement Discussion
    3. Other

Agenda – March 21st, 2013

Time & Location – Noon, 1st Floor
Conference Room, Tompkins-McCaw Library

1.   
Welcome

2.   
Follow-Up
from previous meeting

a.   
Joining
TMLGAC Next Year

b.   
Award
Fund

3.   
Open
Discussion

a.   
VCU
Libraries Website Redesign – Guest: Erin White

b.   
Other

Next
Meeting: Wednesday, April 18th, 2013  - Conference
Room – 1st Floor – Tompkins-McCaw Library

Meeting Minutes – February 21th, 2013

1)      Welcome

2)      Follow-up &
Announcements

a)      New Scanner – There is a
new scanner located on the first floor replacing the old document scanner.  This new one allows you to scan on a flatbed
scanner or a document feeder with many options to save documents.

b)      Please take Web Redesign Survey - This is a quick survey for our Website
Redesign project.  We will be visited by
our Web Systems Librarian, Erin White in March to talk about the redesign
project.

c)      Issues with Library Systems
- The library has been going through a systems transition and have been
experiencing issues with our Get-it @ VCU and Interlibrary Loan systems.  Please be patient with us and try to report
issues as they present themselves.  We
appreciate your feedback on this.

d)      LibQual+ Reminder – The
LibQual+ Survey will be released in late March. 
If you receive this survey, please take it.  It is one of the only ways the libraries are
able to receive feedback throughout the year.

e)      Upcoming Meetings – Please
look at your schedules for the next meeting dates for potential conflicts.  Thursdays, March 21st and April 18th
are the upcoming meeting dates.  I am
willing to be flexible if there are many conflicts for one of those dates.

3)      Open Discussion

a)      STF & HEETF Funding -
The VCU Libraries must create a list of items to request for technology for the
next fiscal year.  This list is to attain
STF funding for different technology in the library.  The students expressed interest in:

i)       
Mac computers

ii)      Dual monitors for some
computers

iii)    Search stations for all
floors of the library – this will allow you to access the VCU Libraries Search
to look for call numbers or stack volumes. 
This could be either a computer or maybe even a mounted tablet.

iv)    Upgrade older computers so
they may run properly.

v)      Per the suggestion of a tablet
cart for checkout during class sessions, the students thought it was a good
idea but were concerned about the tablets being too locked down.  They wanted to see note-taking tools on the
tablets as well as the ability to use their own tablet if they have one.  These are some potential challenges the
library will have to think of if a tablet cart is purchased.

b)      Presenter – Jodi Koste,
Archivist – Jodi did a short overview of the history of MCV and the collections
of historical artifacts in Special Collections at TML.  Feel free to contact her if you have any
questions about special collections.

Next Meeting: March 21st,
2013 @ Noon in the 1st Floor Conference Room