There was no meeting in February due to inclement weather. A survey was completed by TMLGAC members to count toward their February attendance.
- Emily Hurst, Head of TML’s Research and Education department, led a discussion on our survey results
- There are library liaisons for each school on the MCV campus: http://guides.library.vcu.edu/tml-orientation/liaisons
- VCU Libraries is on social media. TML has its own accounts on Twitter and Facebook — students are invited to like and follow us!
- Some student comments:
>>> Publicize news in our bathroom stalls (via The Well or our own newsletter)
>>> Assignments are helpful for retaining information.
>>> Online, asynchronous webinars would be useful.
>>> Some interest in scientific writing workshops — reports, grant writing, how to start a proposal (formatting), how to prepare for publication — although one student said that he defers to his PI for that information.
>>> Use social media for changes in our hours, etc.
>>> Social media contests are interesting to students.
——->>> VCU paraphernalia make good prizes.
——->>> Free printed posters are also good incentives for student participation.
- Request for Certificates indicating TMLGAC participation
- Introduction to Margaret Henderson, Director of Research Data Management
- Research data management support
- Discussed Scholars Compass, VCU’s Institutional Repository
>>> Read your publishing agreement and negotiate with your publisher if you want to retain certain rights. SPARC’s author rights.
>>> Add posters to Scholars Compass.
>>> Add pre-print/post-print/publisher’s version of your article (if your publishing agreement permits you to do so).
- Introduction to Emily Hurst, Head, Research and Education department at TML
- Introduction to VCU Libraries’ web team
- Erin White, Web Systems Librarian at VCU Libraries
- Shariq Torres, Web Application Analyst
- Alison Tinker, Web Designer
- Task run-throughs
- TMLGAC members broke up into small groups (with 1+ observer/group)
- Talk-aloud protocol explained
- TMLGAC members completed tasks using the talk-aloud protocol
— Task 1: Make a study room reservation using VCU Libraries’ website
— Task 2: Cancel the reservation
— Task 3: Switch to mobile and repeat
- Group discussion
- Clarification on TMLGAC email list policy
- For now, TMLGAC emails will remain limited to library-related posts
- We highly encourage TMLGAC members to publicize events that others might be interested in by bringing that information to one of our meetings
In November, TMLGAC members were invited to join TML for its Thanksgiving celebration. The December meeting was canceled due to a scheduling conflict.
Thanks to everyone for your participation in TMLGAC this year! Please contact Karen (firstname.lastname@example.org) if you did not receive your honorarium in April. We will be in touch about participating in the 2014-2015 committee in the coming months.
The minutes for our April meeting are below.
- Guest: Teresa Knott
- Upcoming Events
- Coffee Breaks in TML’s foyer from 3-5pm:
Free coffee, tea and snacks!Monday, May 5 – Thursday, May 8
- Exam Break: Pet a Pooch with Dogs on Call on Monday, May 5th, from 12-1pm
- Exam Break: Massage on Tuesday, May 6th, from 12-1pm
- See http://go.vcu.edu/library-classes for more upcoming events
- Student Technology Fee (STF) Fund discussion
- Review of proposal for expending VCU Libraries’ portion of funds from the Student Technology Fee
- Feedback from committee members
- Equipment that TML should consider purchasing
- Dual monitors
- GoPro cam
- Really nice cameras — not flip video cameras — so that campus organizations can check them out to take pictures
- Technology/equipment probably can’t be shuttled between libraries, but we could rotate when each library has equipment
- Proposed Student Library Fee: $25/semester
- TML would use these funds toward:
- Extending library hours
- Hiring more library liaisons
- Updating furniture
- Funds would also be used to maintain the new library facility on the Monroe Park campus
- Alumni access to library databases
- Database access through the university’s Alumni Association is very limited, but the Alumni Association does offer a discount for Friends of the Library membership
- Joining Friends of the Library allows members to fully access library databases while in a library facility
- A committee member recommended obtaining a RALC pass to access nearby facilities for studying
- MCV Student Government Association Survey:
Review of TML’s results
- Questions from TML’s Research and Education Department
– Do you think there’s student interest in a basic, 1-hour literature review workshop? Yes, especially if it’s available online for asynchronous viewing. Online tutorials for different levels (basic vs. advanced) would be useful.
– Are you aware that librarians can help you develop search strategies for a literature review or grant proposal? Based on the feedback received, the department needs to improve marketing this service. Suggestion: Portable posters advertising these services in TML. Posters can compare user vs. librarian searches, or they can feature liaisons. Additional suggestion was made that being on the 2nd floor of the Hunton Student Center from 1-3pm instead of 11-1pm might help librarians reach their intended audience.
- Next meeting: Thursday, April 24, 2014
Note: The meeting scheduled for Thursday, February 27 was canceled due to numerous scheduling conflicts.
- Guest: Jodi Koste, University Archivist and Head, TML Special Collections and Archives
- Presentation: Tompkins-McCaw Library’s Special Collections and Archives — Collection Overview
- Agenda items
- Possible change in meeting dates. Steve will send out an email to see if meeting on Mondays or Tuesdays would work better than Thursdays for Committee members.
– New VCU Libraries website. There has been some difficulty with finding things on the new library website — seeing a list of TML classes/events was cited as one example. There was also an inquiry on how to find out about the Bridging Campus Networks (i.e. free pizza) events at TML. Karen followed up on this inquiry and was told that TML would advertise this event through its FaceBook page in the future.
– Upcoming classes/events at VCU Libraries: See http://www.library.vcu.edu/services/classes-workshops/.
- Next meeting: Thursday, February 27, 2014 at 12pm in the 1st floor Conference Room at Tompkins-McCaw Library
Margaret Henderson, Director of Research Data Management, was unable to attend this meeting due to illness. We will see if we can coordinate a meeting with her later this semester. Big thanks to Jodi Koste for her fascinating presentation on TML’s Special Collections and Archives, especially given such short notice!
2. Follow-Up from previous meeting
- Joining TMLGAC Next Year – Emily will be sending out an interest form in joining TMLGAC next year. This form is not a commitment but to help know who would like to be on the committee next year.
- Upcoming Events
- Study Breaks – May 6th to 9th 3-5PM
- Dogs on Call – May 7th Noon
3. Open Discussion
- STF Funding Approval
- T. Knott introduced the proposed Student Technology Fee list to the members of the Tompkins-McCaw Graduate Advisory Committee. She explained how the students a portion of their tuition is allocated to this fee and it is used outfit the university with technology. The VCU Libraries’ goal is to create a technology environment filled with contemporary tools for students to discover, learn, create and grow.
- T. Knott explained how it is the libraries intention to upgrade and recycle many public computer stations, add a charging station for mobile devices and add materials for Tompkins-McCaw’s Consultation Suite.
- The students were very interested in Macs computers added to the list. They expressed how they use Macs in their labs in their respected schools so they would like to access them here in the library. We explained some of the issues we have with our networking with desktop Macs. We are working around this issue with adding Macbooks to our list. They will be available for checkout like our other laptops.
- The students expressed some concern over the equipment intended for the Innovative Media Studio. They wanted to know about the groups who would use these materials. They also expressed concerns over the scalability of these services. The 3D printer would be a one-time cost but the materials used to produce the product could be expensive. This is something the libraries are going to investigate further with the addition of new position of Head of the Innovative Media Studio.
- One student expressed her want for a Clinical System Prototype. This would provide students with an example Electronic Health Record in a neutral setting. This could also be used to leverage the promotion of more Interprofessional Education opportunities on the MCV campus. This might be added to a future STF list.
- TMLGAC Improvement Discussion
- Thank you to our group for offering candid suggestions for possible improvements to the TMLGAC next year.
- From the feedback, there is a need for more summarization prior to the meetings about recurring topics we cover in TMLGAC. This is especially important with committee members who have been part of the committee for many years.
- The setting of goals at the beginning of the year could help with engagement in work with TMLGAC. The work will then be reflected in a “record of improvement” throughout the year.
- For those who are new member of TMLGAC, an orientation with previous work accomplished by the TMLGAC should be provided. Emily will work on this during the summer for the incoming members.
- The Cabell Undergraduate Advisory Committee has a service component to their committee work. From your suggestions, there will be no requirement of participation but an invitation to possibly post an item on our TML News blog or to help at a Library Event. These invitations will be sensitive to the demands on your time and requested well before the event date.
- If you have any other suggestions, please email Emily with your idea.