January 2014 Update
Happy 2014! One of my New Year’s resolutions is to communicate more frequently and consistently with Technology Services team members and our colleagues in other areas. To that end, I (in conjunction with my team) will be producing a CIO blog on a monthly basis. For this month’s issue, I’d like to update all of you on a few key items of interest:
VCU Blackboard – Now in the Cloud!
Earlier this month, VCU migrated from an on-site provisioned Blackboard to a “hosted” cloud version of Blackboard. The new cloud site includes a full production system, test system, development system, and a complete reporting system. This is the first step to providing VCU with access to the newest release of Blackboard later this spring (May 2014). Look for more information in the coming weeks.
VCU will begin implementing CloudLock Collaboration Security (CCS) in the first quarter of 2014. CCS protects sensitive data stored in Google Docs, Sites, Google+ and Google Drive by providing data loss protection, auditing and compliance, data management and end-user driven security. CCS uses a “Compliance Scan” pattern matching engine that identifies, classifies, and secures very sensitive information including Personally Identifiable Information (PII) like Social Security Numbers and PCI data like Credit Card Numbers from inadvertently being shared in Google Drive (Docs). Users will not see any reduced functionality in Google Drive. Look for more information in February at https://sites.google.com/a/vcu.edu/appsforvcu/.
Moving Network Equipment Out of Sanger Hall Due to the Flood
Due to the recent flooding in Sanger Hall and the fact that flooding on the B3 level of the building has occurred previously (although never to this extent), a decision was made to relocate most of the network equipment out of the Sanger computer room to locations better suited to house network gear. The core router was moved to MMRB and the functionality of the P.E. router was split between existing routers in the School of Nursing, MMRB, and MMEC. Working with the VCU-HS networking group, the SecureNet router was moved to Main Hospital. The only network devices left in the computer room are those that directly feed Sanger and one voice switch that feeds Nelson Clinic (this could not be moved because it is on old multimode fiber).
A plan was already in the works to improve/upgrade the fiber infrastructure on both campuses; however, the flood provided urgency to get this done sooner rather than later. A detailed proposal, to include funding requirements, has been completed. The comprehensive request provides for building a Cisco recommended collapsed core, adding fiber where needed, putting aerial fiber underground, and would potentially allow for redundant fiber feeds into “critical” buildings. This plan is being circulated, and I will update you as this progresses.
Records Management – New Records Schedule
General Schedule 111, College and University records, has been completely overhauled and is available along with other General Schedules at http://www.lva.virginia.gov/agencies/records/sched_state/index.htm or http://ts.vcu.edu/askit/policies-and-publications/records-management/records-retention–disposition-schedules/. With this update, the number of active series was reduced from 139 to 81. While you adjust to the new schedule, we strongly suggest using the searchable database to help locate appropriate series. The search feature is available at http://www.lva.virginia.gov/agencies/records/sched_state/search.asp and works best when you search on a single word in the “series description” field. Please share this schedule update with all college and university personnel and contact Scott Davis (email@example.com) if you have any questions.
I hope you find this useful. Please let me know if you have questions and/or concerns. Here’s to a great 2014!